. Privacy Policy for EID
1. Information We Collect and Our Use
We collect personal information in various ways when you interact with our services. This includes information you provide directly, information we gather from third-party sources, and information collected automatically through technologies like cookies.
2. Information You Provide
**Registration Information**: When you register for an account on our website, we collect your personal and/or business information, including name, email address, and other relevant details to manage your account, deliver services, and provide customer support.
**Usage Information**: We collect and store content that you create, upload, or transmit while using our services, including any personal information contained within such content.
**Payment Information**: For transactions, we use third-party payment processors like Stripe to handle payments securely. While we do not retain financial details like credit card numbers, transactional information is collected. For details on Stripe’s privacy practices, please visit [Stripe’s Privacy Policy](https://stripe.com/privacy).
**Communications**: When you communicate with us, we collect information necessary to respond to your inquiries and manage our interactions.
3. Information from Third Party Sources
**Partners and Service Providers**: We may receive information about you from partners and service providers, which we may combine with other data we have.
**Single Sign-On (SSO)**: We offer SSO that allows you to sign in with a single set of credentials, used to manage and enhance our services.
**Social Media**: Interaction on social media platforms may give us access to information as permitted by your settings on the platform.
**Other Sources**: Information may also be obtained from other sources, such as during mergers and acquisitions.
4. Other Uses of Personal Information
**Service Operation and Improvement**: To deliver, maintain, and improve our services.
**Communication**: To stay in contact with you, respond to your requests, and manage and grow our organization.
**Marketing and Advertising**: To inform you of our new products, services, and offers.
**Analytics and Research**: For analytical purposes and to enhance our service offerings.
**Legal and Compliance**: To enforce our terms of service, resolve disputes, protect our interests, comply with legal obligations, and for any other lawful purposes.
**Consent-Based Processing**: For purposes to which you have explicitly consented.
5. How We Share Personal Information
We may share your personal information under the following circumstances:
**Service Providers and Partners**: With third-party service providers or business partners who assist us in delivering or improving our services.
**Legal Requirements**: As required by law, or when we believe that disclosure is necessary to comply with a legal obligation, enforce our terms of service, or protect the rights, property, or safety of EID, our users, or others.
**Affiliates**: With other companies and brands owned or controlled by EID, and other companies owned by or under common ownership as EID.
**Business Transfers**: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
**With Your Consent**: With your prior authorization, which we will obtain before sharing your information.
**Aggregated or Anonymized Data**: We may also share aggregated or anonymized information that does not directly identify you.
6. Control Over Your Information
**Email Communications**: You may receive email updates about our products, services, and notifications pertinent to your services with us. You can opt out of receiving promotional communications by using the unsubscribe link within each email. Note that you will continue to receive transactional messages related to our services, such as account verification and service-related updates.
**Modifying Account Information**: You can modify your account information at any time through your online account settings. If you need to access, correct, or delete any personal information, please send your request to our designated email. While we aim to accommodate your requests, we cannot guarantee complete fulfillment of your requests but will strive to respect your privacy rights.
7. Use of Cookies and Other Tracking Technologies
**Collection of Information**: EID and our third-party partners may use cookies, web beacons, embedded scripts, and other tracking technologies to collect information about your interactions with our website and services.
**Purpose of Data Collection**: This data helps us enhance our services, assess the effectiveness of our marketing campaigns, and plan for future service enhancements.
**Opting Out**: You can set your browser or device to block cookies and other tracking technologies. The settings feature on your browser or device allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
8. Data Retention and Security
EID retains personal information as long as necessary to fulfill the purposes outlined in this Privacy Notice, except when a longer retention period is required or permitted by law. We implement commercially reasonable physical, technical, and organizational measures to ensure the integrity and security of the information we collect. However, please be aware that no security system is infallible, and we cannot guarantee absolute security of your data.
9. Data Retention and Security
EID retains personal information as long as necessary to fulfill the purposes outlined in this Privacy Notice, except when a longer retention period is required or permitted by law. We implement commercially reasonable physical, technical, and organizational measures to ensure the integrity and security of the information we collect. However, please be aware that no security system is infallible, and we cannot guarantee the absolute security of your data.
10. Links to Third-Party Websites and Services
Our website may provide links to third-party websites or services for your convenience. These links are not under our control and are not governed by our privacy policy. We are not responsible for the privacy practices or content of any third-party websites or services. We encourage you to review the privacy policies of any third-party sites or services before providing them with your personal information.
11. Data Retention and Security
EID retains your personal information for the duration necessary to fulfill the purposes outlined in this Privacy Notice, unless a longer retention period is required or permitted by law. We employ robust physical, technical, and organizational measures designed to safeguard all information we collect. Despite our commitment to securing your data, it’s important to note that no security system is entirely infallible.
12. Links to Third-Party Websites and Services
Our website may offer links to third-party websites or services for your convenience. These are not owned or controlled by us and do not fall under our privacy policy. We are not responsible for the privacy practices or content of any third-party websites or services. We encourage you to review the privacy policies of these third-party sites or services before sharing your personal information.
13. Children’s Privacy
Our services are tailored for businesses and are not intended for individuals under the age of 18. We do not knowingly collect personal information from individuals under this age.
14. Changes to This Privacy Notice
EID reserves the right to modify this Privacy Notice at any time. Changes will be communicated by updating the “last modified” date at the top of this document. We encourage you to review this Privacy Notice frequently to stay informed about our privacy practices.
15. Contact Us
For additional inquiries about this Privacy Notice, please contact us via email at contact@environmentalimpactdata.org.
16. Privacy Disclosures for the European Economic Area, United Kingdom, and Switzerland
As a company with substantial operations in Europe, EID extends its services to individuals in the European Economic Area (“EEA”), the United Kingdom, and Switzerland. This section elaborates on our management of personal data in these regions. EID acts as the data controller for personal data processed in connection with our European Services.
17. Personal Data Collection and Usage in Our European Services
The types of personal data we collect and how we use it are detailed in our Privacy Notice under ‘Information We Collect and Our Use’. Annex 1 provides a comprehensive breakdown of the personal data types, utilization in our European Services, the legal bases for processing such data, and its recipients.
18. Automated Information Collection
We automatically collect certain information about your interaction with our European Services and the device used to access these services, including:
- Usage of features and pages.
- Device-specific data (such as IP address and device type).
- Usage patterns (like frequency of use and language settings).
This information helps us to provide, monitor, improve, and develop new services. Annex 2 provides further details about the categories of personal data we collect automatically, how we use this information, the legal bases for processing, and the recipients of the data.
19. Data Retention
We retain the personal data collected for as long as necessary to fulfill the purposes outlined in Annex 1 and Annex 2, and as required by our legal obligations and legitimate business interests. The retention periods depend on the nature of the information and the reasons for which it is processed. Factors include:
- Legitimate Interests: We typically retain personal data based on legitimate interests for a reasonable period, considering the specific interest against the rights and freedoms of the data subjects.
- Consent: If processing is based on consent, we retain the data until you withdraw consent or as needed to fulfill our service obligations to you.
- Contract: For data processed under a contract, we retain it for the duration of the contract plus any additional period required by law or to address potential legal claims.
- Legal Obligation: If processing is based on legal obligations, we retain the data for the period necessary to comply with those obligations.
- Legal Claim: If there is a threat of legal claims, we may retain information longer under a “legal hold”.
20. Recipients of Personal Data
In addition to those outlined in Annexes 1 and 2, we may share your personal data with:
- Service providers and advisors: Third-party vendors that provide services on our behalf.
- Affiliates: Companies under common ownership with EID, which use your personal data as described in these disclosures.
- Parties involved in business transactions: In the event of a merger, asset sale, or other business transactions.
- Law enforcement and legal requests: When necessary to comply with laws or protect our rights and the safety of our users.
21. Marketing and Advertising
We may use your personal data to send you marketing messages and solicit feedback on our services. Most marketing communications will occur via email, tailored to be most relevant to your interests based on the personal data we have collected.
22. Storing and Transferring Your Personal Information Security
At EID, we take the protection of your personal information seriously, implementing appropriate measures to safeguard it against unauthorized access, loss, or damage. Your information is stored on secure servers provided by our cloud hosting provider. Please be assured, we will never contact you unsolicitedly requesting sensitive information such as credit card details or national identification numbers.
23. International Transfers of Your Personal Information
Given the global nature of our operations, the personal information we collect may be transferred to, and stored in, countries outside of your jurisdiction, including places outside the EEA, United Kingdom, or Switzerland, such as the United States. We ensure that these international transfers are conducted with adequate protections:
We transfer personal information to countries recognized by the European Commission as providing an equivalent level of protection.
We use appropriate safeguards for transfers, such as the standard contractual clauses adopted by the European Commission.
For more details on these safeguards, please contact us as indicated at the end of these Privacy Disclosures.
24. Profiling
To enhance our services and offer better environmental impact assessments, we may analyze the personal data we collect about you. This analysis may involve profiling your interests and preferences to tailor our services. We also use this information to help detect and reduce fraud.
25. Your Rights in Respect of Your Personal Information
Under applicable privacy laws, you have various rights concerning the personal information we hold about you:
26. Right of Access: You can confirm whether we are processing your personal information, understand the categories of personal information processed, learn the purposes of processing, and know the retention periods and recipients of your personal data.
27. Right of Portability: In certain situations, you can receive a copy of the personal information you’ve provided to us in a structured, commonly used, machine-readable format, or request the transfer of this data to another entity.
28. Right to Rectification: You can have any inaccurate or incomplete personal information we hold about you corrected promptly.
29. Right to Erasure: You may ask us to delete your personal information promptly under certain conditions.
30. Right to Restriction: You can request that we restrict the processing of your personal information under specific circumstances, such as if you contest its accuracy.
31. Right to Withdraw Consent: Where we process your personal information based on consent, you can withdraw this consent at any time, although this will not affect the lawfulness of processing before the withdrawal.
32. Right to Object: You have the right to object to processing based on our legitimate interests if there are reasons related to your particular situation. You can always object to processing for marketing purposes.
You also have the right to lodge a complaint with your local data protection authority. Residents of the European Union can find contact information for their local authority online. Residents of the UK can contact the UK Information Commissioner’s Office (ICO), and those in Switzerland can contact the Swiss Federal Data Protection and Information Commissioner (FDPIC).
Exercise Your Rights
To exercise any of these rights, please reach out using the contact details provided at the end of these Privacy Disclosures. Due to the sensitive nature of data processing, we may request proof of identity, such as a scanned or photocopied valid identity document.